Meadowbrook College
Published
July 8, 2021
Location
Oxford
Category
Academies  
Job Type
School Office  
Short Summary
Further information about Meadowbrook College is available on our website: www.meadowbrook.oxon.sch.uk
Salary
Grade 8 Pt 18-23 £24,982 - £27,741 pro rata (Actual £21,638 - £24,028)
Working Pattern
37 Hours per week, TTO, plus 5 days per annum
Closing Date
September 03, 2021

Description

Personal Assistant to Headteacher/SLT

Responsible to: Headteacher with Business Manager as line manager

Grade:                Grade 8 Pt 18-23 £24,982 - £27,741 pro rata (Actual £21,638 - £24,028)

Hours:                37 Hours per week, Term Time Only, plus an additional 5 days per annum

Main Purpose of Job:

  • To follow Meadowbrook College procedures in safeguarding and child protection
  • To provide an efficient, comprehensive and confidential support service to the Headteacher and to support the aims and ethos of Meadowbrook College
  • To work sensitively and positively with staff parents/carers, pupils and key stakeholders and to carry out such other associated duties as are reasonably assigned by the Headteacher and Business Manager
  • Work flexibly to meet the demands of the various tasks, variation in workload and deadlines. 

NB: Depending on the skills of the post-holder and the changes to the whole-school development plan, these duties/responsibilities will be revised/adjusted over time with the  Key Tasks:

  • Be responsible for confidential secretarial, administration and clerical duties relating to all aspects of Headteacher’s work including management of diary, correspondence, records, exclusions and personnel files
  • Assist the Headteacher in developing Meadowbrook College’s policies, routines, systems and operating procedures
  • Make appointments and set up meetings as required
  • Maintain the Headteacher’s diary and the school diary
  • Open correspondence addressed to the Headteacher and take appropriate action
  • Prioritise correspondence and communications on the Headteacher’s behalf and follow-up on correspondence, telephone calls, emails, memos and enquiries
  • Ensure the Headteacher is briefed for all meeting with relevant correspondence, documents/presentations and in the Head’s absence refer matters to relevant Senior Leadership Team members for action
  • Take minutes of meetings as required and distribute to relevant parties
  • Be responsible for all the Headteacher’s administrative filing, including confidential staff files
  • Manage hospitality for meetings and events/functions throughout the year
  • Manage and appropriately deal with all incoming electronic communications to the schools general email and redirect to appropriate staff.

General Accountabilities:

  • Undertake all admin tasks related to recruitment
  • Prepare induction packs for new members of staff
  • Make bookings for staff to attend courses and keep a record of all courses attended
  • Carry out Safer Recruitment checks and process Disclosure & Barring Service (DBS) applications for new staff
  • Maintain and Update Single Central Record in line with Safeguarding procedures
  • Record and maintain records in relation to staff sickness absence and application for leave
  • Undertake new and temporary staff inductions including providing them with Health and Safety information
  • Create and maintain positive and supportive relationships with staff, parents, business, community and other partners including the Management Committee.

Other:

  • Attend training courses as necessary
  • Participate in performance appraisal system
  • Provide admin support for meetings as required including preparation for meetings, minute taking and relevant follow up
  • To undertake other duties which may arise from time to time.  These to be agreed with the Headteacher and/or Business Manager.

The nature of this post will require flexibility to meet urgent work needs as they arise. 

A review of this job description will be carried out as part of the annual appraisal. 

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